Mersive’s InfoComm 2017 MegaGuide

InfoComm is the AV industry’s largest event, attracting tens of thousands of attendees from all around the world.  This year, we are heading down to balmy Orlando, Florida for a week of education, innovation, and collaboration.  If you’ll be joining us, here’s what you need to know:

The Basics

InfoComm 2017 will be held at the Orange County Convention Center (OCCC).  The basic entrance pass grants you admission to the exhibit hall on June 14th, 15th, and 16th as well as access to the audio room demos, the opening reception at Mango’s Tropical Café on Tuesday evening, and the first-timers orientation on Tuesday afternoon.  The base level pass is $299 for the general public, or free if you get a code from Mersive or are an InfoComm member.  Membership is surprisingly affordable and includes perks like discounted certification exams and prep courses.  Go here for information about purchasing a membership.  Once you’ve registered and picked up your badge, you also get discounts or benefits at dozens of local venues through the ‘Show Your Badge’ program.

Beyond the basic exhibit hall package, you can register for other conference tracks such as InfoComm University Education or the TIDE conference, and special events.  See pricing and details on the registration page.  The AV tech tours are almost all sold out already, so grab your tickets now if you want to experience an intimate view of the AV technology behind some of Orlando’s biggest shows.

The exhibit hall is officially open at 9am on June 14th, 2017, and you will need your attendee badge to enter.  You can register online anytime and use the dashboard in your account to plan out your days and sign up for any after-hours events, but you can also register in person at the OCCC starting at 7:30am June 12th and 13th and 7:00am on June 14th.   Registration booths are open along the front of the convention center – try going to the one on the other side of the main entrance if the lines are long when you arrive.

There are a few hotels on the same property as the OCCC, including Rosen Plaza to the north and Rosen Center Hotel to the east.  InfoComm offers special rates at several area hotels through OnPeak, but you will still want to book your room ASAP if you haven’t already as they could easily fill up by early June.

If you are staying in one of the Rosen hotels (Plaza or Center) there is a skywalk from the end of the hotel furthest from the main entrance directly to the show.  Attendees staying in other hotels in the InfoComm block can catch the free shuttles dedicated to the event.  The shuttles run every 10 minutes 6-11am and 3-6pm and every 30 minutes (departing from the convention center at the hour and half-hour) midday.   For your specific pickup location, check the shuttle information page.

Attendees that are staying at other hotels or live in Orlando may wish to catch a taxi or ride-share over to the event. There are also $15/day self-parking lots behind the OCCC’s west building or on Destination Parkway.

While we hope that everything goes perfectly for your InfoComm 2017, we have all needed bandages for a blister or left our bag at an exhibitor’s booth.  The convenience store nearest the OCCC is the Walgreens at 9858 International Dr. and is open 24 hours.  The nearest store with an actual pharmacy is the CVS at 9188 International Dr., also open 24 hours.

The OCCC’s Lost and Found for the west concourse can be reached at 1-407-685-1119.  For emergencies dial 911; the Orlando Police Department’s non-emergency number is 1-321-235-5300.

There is a FedEx office in the west concourse that will ship and receive packages for you if you’ve forgotten something critically important, but will likely impose a handling fee regardless of carrier.  You can also use them to print business cards or signs/banners, should the need arise, through a convenient online order form.

The Show

If you’re an InfoComm alumni, welcome back!  If this is your first rodeo, try to attend the first-timer’s orientation on June 12th at 2pm in room W313.  This event gives an overview of the exhibition floor and will answer frequently asked questions about the show.  Registration is not required but is recommended, and you can register through the InfoComm site here.   Room W313 is on the third floor of the OCCC near the front of the building.

Even if you’ve attended every InfoComm since the dawn of time, you are in for some fantastic new experiences at InfoComm 2017.  The most notable addition is the Center Stage, conveniently located by Mersive’s booth towards the back of the convention floor.

The stage will host a wide range of industry innovators and experts that will share their knowledge for 20 minutes each.   The very first talk will be at 10am on June 14th, featuring Daniel Brodie (production designer for Disney’s Aladdin) and Nevin Steinberg (sound designer for Hamilton).  Check out the complete schedule here to decide which presentations you absolutely cannot miss.

Near Center Stage in the Unified Communications and Collaboration (UCC) pavilion, Mersive Technologies will be demoing Multi-Room, an exciting new capability of Solstice.  Solstice software, whether running on a Solstice Pod or a Windows PC, allows secure wireless collaboration between unlimited users.  Before now, this was limited to users in the same physical location.  With the addition of Multi-Room, users on the same network can connect to a Solstice session as if they were all connected to the same display – even if they are on the other side of the world!  This is a complete game changer for teams with remote team members, and for meetings or conferences with attendees spread out across multiple rooms.  Swing by booth 3071 any time to see this new capability in action, or come for a formal demo at 11am and 3pm Wednesday through Friday – we’re giving away a free Solstice Pod at the end of every demo!

Once you’ve had your mind sufficiently blown by Solstice Multi-Room, head over to the Audio Rooms for intensive demos of some of the latest and greatest technology in our industry.  The complete schedule can be found here and features nearly two dozen manufacturers, from Alcons Audio to Yamaha.

Each of the technology pavilions (Audio, Digital Signage, Immersive Technologies, Lighting and Staging, and UCC) is sure to have new and exciting technologies on display, but the place to find the freshest tech will be the Innovations Showcase.  This section of the exhibition floor features 20 new-to-market companies competing for your vote to win the Most Innovative Product award.  Will you choose the slightly creepy but clever Meeting Owl that automatically pivots to a speaker, a company claiming to be transforming the known laws of sound, or one of the other creative newcomers to our industry?

As a quick reminder, you’re going to see disruptive technologies, so any professional photography or videography for commercial purposes – whether you’re an attendee or exhibitor – is prohibited without explicit permission from everyone involved.  Still, you are not off the hook for looking presentable – this is the biggest networking event for the industry and you may be filmed or otherwise recorded by InfoComm for their own promotional materials.

Beyond the Show

The opening night party is just the beginning of the events happening in the evenings after the exhibition hall closes.  This year, the welcome reception is being held at Mango’s Tropical Café (8126 International Drive) from 5pm to 7pm on Tuesday, June 12th.  Buses will be running from the OCCC to Mango’s regularly from 4:30pm to 6pm that day, and will provide return service to hotels in the InfoComm block from 6pm to 7:30pm.  You will need your InfoComm badge to enter the reception, so make sure you register before heading over.

There are several events associated directly with InfoComm, such as the Women of InfoComm Networking Breakfast and Young AV Professionals Reception, as well as countless get-togethers hosted by exhibitors and sponsors.  If you want to maximize your networking opportunities, sign up for industry newsletters now to get on the invite list for special events.  Mersive will host a Multi-Room Release Reception in our booth (#3071) on Thursday, June 13 from 3-5pm where we’ll provide food, drinks, and Solstice Pod giveaways.

At the show, there is a happy hour every day at the (indoor!) food park in Hall E where you can drink free beer and recharge with yard games and live music.  Happy hour is 4-5pm on Wednesday and Thursday, and from 3pm to 4pm on Friday.  Food will once again be available from various food-truck style vendors for most of the day.

Come Prepared

The InfoComm mobile app is great for finding specific booths and events, but we’ve condensed the most important information into a printable guide that you can download here and bring with you.  Orlando in June is likely to be warm and muggy, but the OCCC is fully air conditioned so be sure to dress in layers, wear comfortable shoes, and share your pictures with Mersive on social media – we look forward to seeing you there!

Downloadable Single Page Guide: MersiveInfocomm2017Megaguide